Course Scheduling Calendar
The Course Scheduling Calendar provides important dates/steps for course scheduling.
This is primarily used by the College Course Schedulers for the creation of yearly
academic course offerings.
Interim 25-26 12/15/2025 - 1/11/2026
Term Opened/Course Schedule rolled by Office of the Registrar.
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders;
Unit Leaders communicate proposed changes back to Academic Schedulers
Degree Planner Demand Report pulled to determine student needs for Schedule; information
distributed to College Deans/Unit Leaders.
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes
(input proposed schedule)
3/17/25 - 9/8/25
Provost audit of course schedule to ensure student course needs are met.
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if
needed
25Live Schedule Load/Classroom assignment (allow 2 weeks)
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved
by Dean in OnBase then processed by Academic Schedulers
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office
of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office
of the Registrar.]
Final Exam Assignment Run
Spring 2026 1/12/2026- 5/10/2026
Term Opened/Course Schedule rolled by Office of the Registrar.
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders;
Unit Leaders communicate proposed changes back to Academic Schedulers
Degree Planner Demand Report pulled to determine student needs for Schedule; information
distributed to College Deans/Unit Leaders.
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes
(input proposed schedule)
5/17/25 - 6/27/25
Provost audit of course schedule to ensure student course needs are met.
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if
needed
25Live Schedule Load/Classroom assignment (allow 2 weeks)
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved
by Dean in OnBase then processed by Academic Schedulers
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office
of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office
of the Registrar.]
Final Exam assignment run
Summer 2026 5/18/2026- 8/9/2026
Term Opened/Course Schedule rolled by Office of the Registrar.
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders;
Unit Leaders communicate proposed changes back to Academic Schedulers
Degree Planner Demand Report pulled to determine student needs for Schedule; information
distributed to College Deans/Unit Leaders.
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes
(input proposed schedule)
9/29/2025 - 11/21/25
Provost audit of course schedule to ensure student course needs are met.
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if
needed
25Live Schedule Load/Classroom assignment (allow 2 weeks)
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved
by Dean in OnBase then processed by Academic Schedulers
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office
of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office
of the Registrar.]
Final Exam assignment run
Fall 2026 8/24/2026- 12/13/2026
Term Opened/Course Schedule rolled by Office of the Registrar.
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders;
Unit Leaders communicate proposed changes back to Academic Schedulers
Degree Planner Demand Report pulled to determine student needs for Schedule; information
distributed to College Deans/Unit Leaders.
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes
(input proposed schedule)
12/13/25-1/23/26
Provost audit of course schedule to ensure student course needs are met.
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if
needed
25Live Schedule Load/Classroom assignment (allow 2 weeks)
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved
by Dean in OnBase then processed by Academic Schedulers
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office
of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office
of the Registrar.]
Final Exam assignment run
Interim 26-27 12/14/2026- 1/10/2027
Term Opened/Course Schedule rolled by Office of the Registrar.
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders;
Unit Leaders communicate proposed changes back to Academic Schedulers
Degree Planner Demand Report pulled to determine student needs for Schedule; information
distributed to College Deans/Unit Leaders.
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes
(input proposed schedule)
3/16/26 - 9/7/26
Provost audit of course schedule to ensure student course needs are met.
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if
needed
25Live Schedule Load/Classroom assignment (allow 2 weeks)
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved
by Dean in OnBase then processed by Academic Schedulers
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office
of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office
of the Registrar.]
Final Exam assignment run
Spring 2027 1/11/2027- 5/9/2027
Term Opened/Course Schedule rolled by Office of the Registrar.
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders;
Unit Leaders communicate proposed changes back to Academic Schedulers
Degree Planner Demand Report pulled to determine student needs for Schedule; information
distributed to College Deans/Unit Leaders.
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes
(input proposed schedule)
5/16/26 - 6/26/26
Provost audit of course schedule to ensure student course needs are met.
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if
needed
25Live Schedule Load/Classroom assignment (allow 2 weeks)
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved
by Dean in OnBase then processed by Academic Schedulers
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office
of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office
of the Registrar.]
Final Exam assignment run
Summer 2027 5/17/2027- 8/8/2027
Term Opened/Course Schedule rolled by Office of the Registrar.
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders;
Unit Leaders communicate proposed changes back to Academic Schedulers
Degree Planner Demand Report pulled to determine student needs for Schedule; information
distributed to College Deans/Unit Leaders.
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes
(input proposed schedule)
9/28/26 - 11/20/26
Provost audit of course schedule to ensure student course needs are met.
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if
needed
25Live Schedule Load/Classroom assignment (allow 2 weeks)
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved
by Dean in OnBase then processed by Academic Schedulers
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office
of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office
of the Registrar.]
Final Exam assignment run
Fall 2027 8/23/2027- 12/12/2027
Term Opened/Course Schedule rolled by Office of the Registrar.
College Academic Schedulers send rolled course schedule to College Dean/Unit Leaders;
Unit Leaders communicate proposed changes back to Academic Schedulers
Degree Planner Demand Report pulled to determine student needs for Schedule; information
distributed to College Deans/Unit Leaders.
College Deans coordinate with Unit Leaders/Academic Schedulers to make schedule changes
(input proposed schedule)
12/12/26-1/22/27
Provost audit of course schedule to ensure student course needs are met.
Step 2: COLLEGE SCHEDULE ADJUSTMENTS
Deans/Unit Leaders/Academic Schedulers revise schedule based on Provost audit, if
needed
25Live Schedule Load/Classroom assignment (allow 2 weeks)
Unit leaders review schedule with classrooms; Adjustments processed by Academic Schedulers
Minor adjustments processed by Academic Schedulers; Major adjustments must be approved
by Dean in OnBase then processed by Academic Schedulers
Step 3: OFFICE OF THE REGISTRAR ADJUSTMENTS ONLY
Student Registration begins
Adjustments must be approved by Dean in OnBase then processed by Academic Schedulers/Office
of the Registrar. Major adjustments for emergencies only. [Workflow ends with Office
of the Registrar.]
Final Exam assignment run
Notes:
Major Changes: Adding/Canceling Course; Modality Change; Times/Days Change
- DURING STEP 2: Class Schedule on URSA: Communications within OnBase Workflow to Academic Schedulers
- DURING STEP 3: Registration Begins: Communications within OnBase Workflow to Academic Schedulers and Office of the Registrar
Minor Changes: Room Change; Instructor Change
- DURING STEP 2: Class Schedule on URSA: Communications outside OnBase Workflow to Academic
Schedulers
- DURING STEP 3: Registration Begins: Communications within Department to Academic Schedulers
Routing
Routing: Unit Leader, Dean/Associate Dean, Scheduler, Office of the Registrar (when
required)
In OnBase routing process, 1-week turnaround is reasonable.
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